You might have noticed that Elevate’s tagline is “Smart Grants for Powerful Social Change.”
Elevate works with over 100 inspiring nonprofit organizations that improve people’s lives and communities. This is the “powerful social change” in our tagline, while “Smart Grants” is in part a reference to one of the essential tools that we use to get better at the work we do every day for our clients: data. Understanding what data tells us about our clients’ grant program outcomes is key to our success. Tracking grant-related data is a unique hallmark of Elevate’s services, and one of the features that sets Elevate apart from other fundraising and grants consultants.
Every year, we review the data related to our work and examine trends and highlights. Our year-end infographic, Elevate 2022 by the Numbers, offers a data snapshot of the preceding 12 months. Our mighty staff of 82 served 162 clients, submitted 2,901 deliverables, (i.e., grants, letters of intent, and reports), and won over $132 million for our clients! Last year, we had a 65% win rate for grants prepared by Elevate.
There is much to celebrate about our clients’ significant grant wins last year! But at Elevate, we do more than acknowledge our client’s triumphs: we also look for significant trends and lessons that can better inform our work with both new and long-time partners in the years to come.
Our 2022 Win Rate: 65%
Last year, our clients won 65% of the grants that Elevate wrote on their behalf. This is an extraordinary success rate – we win two-thirds of all grants submitted, more than three times the national average.
This win rate is a conservative calculation. It only includes opportunities that were drafted and submitted by Elevate on behalf of our clients. However, Elevate also provides advice and language on a client’s own submissions, as well as “softer-touch” aspects of support that may ultimately lead to funding wins, including helping clients cultivate new funders and steward relationships with current funders.
We have searched for a comparable national statistic to gauge our 65% win rate. Based on nonprofit self-reporting, information from Foundation Directory, and raw data, Candid estimates a national average win rate of 17%. Other sources place the average win rate somewhere between 10 and 30%. (We wholeheartedly welcome any alternative sources for national win rate data if you wish to reach out to us!)
Stepping back so that we may assess the bigger picture, our own data set reveals that win rates vary based on factors such as a nonprofit’s tenure with Elevate as well as their budget size.
For instance, there is a bit of a ramp-up in building a new grants program: it can take anywhere from nine to 18 months from the point at which an organization first begins researching grant opportunities to the point when they secure their first grants.
When many partners begin working with Elevate, especially if they are new to grants, the first several months are spent getting to know the organization’s needs, collaborating on a suitable grant strategy, identifying funding opportunities, and building a grants calendar.
For this reason, it is really not until these clients enter year 3 with Elevate when win rates start to consistently approach the 65% mark. This is also why our very long standing clients (those who have partnered with us for 7 years or more) have even higher win rates. In collaboration with these organizations, we have systematically built efficient and sustainable grants programs!
Interestingly, Elevate has witnessed a steady uptick in our overall win rate as our organization has matured. We moved from a 55.6% win rate in 2018 to a 60.7% win rate in 2020 to our current rate of 65%. This progression reflects an increased investment in our staff as well as a high-quality operations team to better support them and our clients. (For more on our organizational investments, check out our Founder’s Elevate is Ten! blog post celebrating our decade milestone.)
Our 2022 Total Dollars Won: $132,835,761
In addition to our team’s impressive win rate, we are very proud to share that we won over $132 million for our clients’ work last year!
There are a lot of ways to parse this nine-figure sum secured by Elevate clients. For our Comprehensive Grant Writing Services clients, Elevate and our clients work collaboratively to decide which opportunities to pursue based on their customized grant strategy for a given year. Other clients may opt to utilize one of our project-based services such as our Writing Capacity Projects to add extra grant capacity for a limited time or to apply for a large grant. Clients’ needs also differ based on numerous factors, including their sector (we partner with organizations working in the areas of arts & culture, education, health & human services, advocacy, and international issues, for example), their mix of local and national funders, their budget size (we work with organizations with budgets under $500,000 to those with annual budgets over $50 million).
Therefore, whether it is a $250 award (our smallest in 2022) or a $7.8 million grant (the largest grant we secured last year), all of our wins are vitally important in helping to sustain our clients’ good works. Between these polar extremes, we calculated an average award of $151,000 and a median award of $25,000 among the grants secured in 2022.
Interested in learning more about how Elevate uses data to serve our clients? Check out our blog on how general operating requests have a higher win rate than program-restricted proposals. Also look out for the “March of Project Coordinators” series next month (we also like puns!) that will illustrate the value of data and project management on our client teams.
ABOUT OUR DATA
Elevate uses Salesforce to log thousands of grant opportunities each year across our nearly 100 nonprofit partners. We track information related to which grants are secured and which are lost, how much funding is requested and awarded, whether each grant is for a specific program area or for operating support, and much much more. The results described here come from thousands of data points across all of Elevate’s nonprofit partners. We love data!
August 16, 2022
New analysis from Elevate’s Data Team finds that our clients’ win rate for general operating support requests is higher than our win rate for program-specific requests. This is true for both new and renewal grants.
This exciting research means that Elevate’s clients – and likely many other nonprofits – have the power to ask their funding partners to invest in the flexible funding that they most need.
By win rate, Elevate refers to the percentage of grants our clients have won, when compared to all the grants that they have submitted and closed (or heard back about officially), whether the grants were approved or denied.
QUESTIONING ASSUMPTIONS
How many times have you heard fundraising advice along the lines of: “Grant proposals that are focused on a specific project or program are more compelling than those requesting general support.” Or: “Foundations want to support programs, not overhead!”
If you have worked in nonprofit leadership, development, or an adjacent role for any measure of time, I am certain that the answer is likely more than you can count!
But how true is this traditional advice?
In recent years, the team at Elevate has observed key trends in the types of grants our clients are winning. We had a hunch that our nonprofit partners were securing more general operating support dollars each year, and that grantmakers are warming to the idea of providing general operating support. And we saw the think pieces; read any listicle on the “top trends in grantmaking” and you’ll undoubtedly see increased general operating support and trust-based philanthropy on top of the list.
Still, we wondered what our own data would reveal. Are Elevate clients winning more general operating support or programmatic grants? How does the amount of grant revenue they secure compare between the two? And is it possible to secure general operating support from a new funding partner, or should we only ask our existing donors for general operating support? So we rolled up our sleeves, typed in our two-factor authentication codes, and dug into our trusty Salesforce database for the answers.
WHAT WE LEARNED
Elevate and our clients win a higher percentage of the General Operating Support grants we submit compared to Program-Restricted grants.
We looked at the overall win rate – the grants secured compared to the total number of grants submitted – for both general operating support and for program support for the two-and-a-half year period from January 1, 2020 to June 30, 2022. During that period, our clients submitted a total of 6,229 proposals. The win rate for general operating support grants was 72.2% (for every 100 grants submitted, 72 were won), whereas the win rate for program support was 66.8%. While this may seem modest, we actually ran a chi-square test to ensure that these results were statistically significant (p < .0001), and not due to random variation. The findings were clear: there are real differences in win rate by request type.
Even when disaggregated by new and renewal grants, win rates are STILL higher for General Operating Support requests.
After examining the above, we wondered whether the result would be different if we broke the opportunities apart by new versus renewal opportunities. An opportunity would be considered “new” if it is one that the organization has never applied to in the past, and a renewal opportunity is a grant they have secured in previous years. Generally, a grantee has a much higher likelihood of securing a renewal grant than a new one. (You already know this if you read our two-part blog on How to Predict the Future!) But we wondered about the likelihood of securing a new grant for General Operating Support.
Interestingly, our findings held true for both new and renewal opportunities. For renewal grant opportunities, the win rate for General Operating Support requests was 92.2%, slightly higher than the win rate for program requests at 87.8%. For new grant opportunities, the win rate for General Operating Support requests was 54.3%, and the win rate for program requests was 47.1%.
On the flip side, the total dollars secured for Program-Restricted grants is more than twice that of General Operating Support.
While the data around win rates is very compelling, we also wondered about the total grant dollars our nonprofit partners secure that is designated as general operating support versus program-restricted funding. Interestingly, for the same set of opportunities that resulted in the win rates in findings #1 and #2 above, our clients secured roughly $370.3 million in programmatic support, as compared with $169.8 million in general operating support – less than half of the total amount of programmatic funding won!
Naturally, we wondered why this is the case, which lead us to our final finding: overall, there are more opportunities to request Program-Restricted grants than there are opportunities to ask for General Operating Support.
While win rates may be higher for general operating support grants, the opportunity to request this type of flexible support is not the norm. Our data set revealed that Elevate clients had nearly 25% more opportunities to request program support than they had opportunities to ask for general operating support.
OUR THOUGHTS ON THE FINDINGS
Our analysis shows how important general operating support is to a holistic grant strategy. And, it shows how our nonprofit clients are both empowered to ask for what they most need, and able to find true philanthropic partners willing to invest in the sustainability and capacity of their organizations.
Still, across the board, foundations invest more dollars in programs than in the operations of their grantees. We view this as a fundamental problem facing our sector today: many philanthropists are unwilling to invest in the necessary infrastructure of nonprofits. And as any nonprofit leader knows all too well, without unrestricted funding to invest in staff, technology, capacity building, anti-racism work, and unanticipated opportunities, nonprofits are hamstrung, unable to innovate or act swiftly to serve their community or constituents when the need arises.
The bottom line is that general operating support is essential to the success of the nonprofit sector. Organizations need flexible funding that they can leverage as needed to advance their missions. And they need more funding partners who are willing to trust nonprofit leaders and invest in organizations in a way that allows them to do their work.
We are hopeful: the data is pointing in the right direction. And, philanthropy must continue to invest even more unrestricted resources in the nonprofits doing the meaningful work of social change.
ABOUT OUR DATA
Elevate uses Salesforce to log thousands of grant opportunities each year across our nearly 100 nonprofit partners. We track information related to which grants are secured and which are lost, how much funding is requested and awarded, whether each grant is for a specific program area or for operating support, and much much more. The results described here come from thousands of data points across all of Elevate’s nonprofit partners. We love data!
June 14, 2022
Our friends at GrantStation surveyed more than 1,750 representatives of the nonprofit community about grant seeking at their organizations and published a comprehensive report of the findings. The data covers a wide range of topics relating to how organizations tackle grants, the time and resources they invest in their grants programs, the impact of these efforts in terms of grants won and dollars raised, and some of the challenges organizations face in their pursuit of grant funding.
At Elevate, we have partnered with hundreds of nonprofits to implement effective grants programs, and much of the findings of the State of Grantseeking Survey resonate with our experience. Here are a few of the key data points that caught our attention in this year’s report.
Most organizations report that the grant cycle for their largest grants was between one and six months from when the proposal was submitted to the day they were notified of their award.
This aligns closely with Elevate clients’ experience. While many foundations make funding decisions at Board meetings held on an annual, semi-annual, or quarterly basis, others have more flexible review processes that allow them to make funding decisions quickly. We find that well-cultivated opportunities with more progressive, less bureaucratic funders tend to have the quickest turn-around times. However, in most cases you can expect a response to your grant request on a slightly longer timeframe – 4 to 6 months after a proposal submission.
It takes a lot of staff capacity to prepare a strong grant! 63% of organizations report that 1-2 staff worked on their largest grant requests, while 25% of organizations have 3-5 staff directly involved in the grantseeking process.
It’s worth noting that having more individuals involved is not necessarily a bad thing – by engaging your finance, programs, executive, and other staff in the preparation of a funding request, you can build an effective culture of philanthropy where everyone sees themselves as playing a role in securing the resources needed to implement your organization’s mission. Further, once the funds are secured, you will already have a team in place that understands the proposed activities and outcomes associated with the grant and that is ready to implement!”
Grant writing takes time! Most organizations report spending between two days and two weeks writing a grant application.
When planning to develop a proposal, you’ll need to allocate time to review the application questions or proposal requirements, collect data, stories, and activities from your team, prepare budgets and other attachments, and write the narrative. And we always recommend allowing time for a thorough review – for strategic alignment, clarity, and basic grammar as well as adherence to proposal requirements. We explore much of this planning process in our FREE How to Write Your First Grant webinar.
Relatedly, one of the biggest hurdles for organizations in the grantseeking process is a lack of time and staff capacity to research, write, and submit grants.
However, making an investment of this time and capacity is crucial for the long-term success and sustainability of your grants program. We find that organizations without dedicated expertise (either having grants experts on staff or the advice of an external consultant) and dedicated time (again – internal or external) are far less likely to secure significant revenue from grants. Aside from the time it takes to prepare grants, other challenges nonprofits face in pursuing grant funding include specific funder requirements, competition among peers, and finding well-aligned opportunities. While many of these barriers can be reduced by committing the appropriate resources to your grants program, the bottom line is that building a winning grants program is tough! It takes capacity, expertise, collaboration, hard work, and time to secure funding from grants. Are you interested in learning more about how the grant writing experts at Elevate can help you develop a sustainable and winning grants program? We’d love to hear from you! Reach out to us today to learn more!
November 16, 2021
While many articles about fundraising during the pandemic have focused on record-breaking philanthropy from foundations, we know that emergency pandemic funding required some record-breaking grant writing and fundraising as well.
On behalf of roughly 80 of our nonprofit clients, Elevate drafted and submitted more than 400 requests for dedicated COVID-19 emergency response funds. Below is an analysis from our Data Team about what we have learned since March 2020.
Elevate’s nonprofit clients saw their grant requests sky-rocket, increasing 71% over the previous year. Elevate’s clients drafted 758 fundraising deliverables in the Spring of 2020, compared to 442 in Spring 2019. These deliverables included both letters of inquiry and detailed applications.
And, this happened fast: by the end of March, clients had submitted 10% of their COVID-19 emergency response requests. By the end of June, 60% of their rapid response solicitations were already in funders’ hands.
Elevate’s nonprofit clients won 58% of all COVID-19 grants.
This aligns closely to Elevate’s standard win rate, which has ranged between 58% and 62% over the last five years. This illustrates how our clients worked hard to avoid leaving money on the table, with our support. We were able to quickly identify pandemic-related needs with our clients in order to pursue emergency response funding that wasn’t always a “sure thing” in order to mitigate short-term financial concerns at the beginning of the pandemic. From a closer look at Elevate’s specific data set, we also found that:
Organizations in the health and human services sector received the majority of COVID-19 response funds.
Since March 2020, health, human services, and housing clients secured $3.9 million in COVID-19 response funding, which represents almost 58% of total COVID-19 funding awarded to Elevate clients. This trends slightly above the percentage COVID-19 response funding distributed nationwide to health and human services nonprofits (54%) according to data compiled by CANDID and the Center for Disaster Philanthropy.
Additionally, Elevate’s clients secured more COVID-19 response funding for advocacy and systems change organizations than was typical of national trends.
According to Philanthropy and COVID-19, published by CANDID and Center for Disaster Philanthropy in 2021, 9% of COVID-19 response dollars addressed advocacy and systems change. At Elevate, our policy advocacy and grassroots organizing nonprofits secured 20% of all COVID-19 response funding¹.
As of today, we are past the peak of COVID-19 recovery funding.
The number of COVID-19 opportunities per quarter dropped from 79 in the first year of the pandemic to 14 submitted and planned in the second year.
Nevertheless: Elevate and our clients are still reporting on the many COVID-related funds!
COVID-19 response reporting was at its highest in the last quarter of 2020 (October – December), but we are still averaging 19 reports per quarter through the first quarter of 2022. The good news is that it’s clear that funders are waiving many of the reporting requirements on COVID-19 response funding: there are far fewer reports than there are proposals tied to this specific funding stream.
While this data demonstrates our clients’ success during the peak of COVID-19 funding opportunities, it’s also important to interpret what the data is indicating for future planning — particularly when nonprofits aren’t necessarily back to business as usual and many foundations have returned to pre-pandemic funding practices. We look forward to continuing to share our thoughts about what all of this means for fundraising strategy moving forward.
Written by Kelsey Neilson and Rachel Saint-Firmin
