Introducing Elevate’s Ongoing Writer Retainer Service

Just the grants, please!

Picture It: Grant Writing Nightmares!

Nightmare 1: Imagine, you are the Director of a nonprofit’s small but mighty Development Team. Everything is going swimmingly…until the day your indispensable grant writer sheepishly asks to schedule some catch-up time on your calendar. It turns out they have secured an exciting new career opportunity! You smile winsomely and wish them well, but inside, you just died a little bit. You keep thinking about that overflowing grants calendar and the extra work that is going to fall to you or your other colleagues while things get sorted.

Hiring and training a replacement grant writer is a process. It took you 4 months to find the last one, who stayed with the organization for just over one year. During the last grant writer search, you missed deadlines for important grant reports and renewals. And one long-time funder became irritated with the lack of coordination and pulled their support… Your mind is spinning with all of the worst-case scenarios that simply cannot happen again.

Nightmare 2: Now imagine you are the Development Director for a nonprofit entering into an exciting transitional period. Program staff is in tune with emergent needs of the community and developing exciting and impactful new programs that are resulting in tons of new interest in the organization. The proverbial phone is ringing off the hook with new funders and partners who want to support the organization’s work. The Executive Director and the Board are looking to the Development team to increase revenues in line with program growth. Up until now, you’ve been keeping all those fundraising balls in the air — managing major donors, overseeing the grants calendar, prospecting new funding leads, and planning successful events. But now, you’re starting to wake up in the middle of the night in a cold sweat!

You know that soon, something’s gotta give, whether it is long-term planning, maintaining corporate relationships, or wooing major donors.


What would you do if you were the Development Director in one of these nightmare scenarios?

A – Text a friend and plan a coffee date to vent about your to-do list.

B – Roll up your sleeves and get to work.

C – Call Elevate!

D – Both A and C

Reclaim Your Time: Elevate’s Ongoing Writing Retainer Service To the Rescue

The correct answer is D, which also stands for “Don’t despair!” That’s because Elevate has got you covered with our Ongoing Writing Retainer Service (OWR)!

Our signature service at Elevate is Comprehensive Grant Writing Services, which offers you a suite of grant program strategy advice and planning, grant calendar and data tracking, project management, prospect research, cultivation support, and full-service grant writing.

While for many organizations this is the solution they need, we’ve learned in our ten years of work with nonprofit clients that, from time to time, organizations simply need a boost in grant writing capacity. In response, we launched a streamlined retainer package in 2022 to help nonprofits through capacity challenges such as the ones described above. We call this service an Ongoing Writing Retainer (OWR).

The OWR matches an organization with a professional grant writer that works to focus exclusively on drafting, editing, and submitting written deliverables – grants, LOIs, and reports – thereby freeing up your internal team’s capacity for other important tasks.

The OWR might be the right Elevate service for you if you already:

  • Develop and plan your own annual fundraising goals and strategy;
  • Have a planned grants calendar and successfully track all funder deadlines and cultivation history internally;
  • Research new funding opportunities, draft funder outreach materials, and track progress toward cultivation targets internally.


The right support at the right time: Elevate and Cavalry Women’s Services

Cavalry Women’s Services, a Washington, DC-based nonprofit that ensures women have access to the proper trauma-informed healthcare and educational support they need to take positive steps toward independence, engaged Elevate for an Ongoing Writing Retainer in early 2023.

Calvary came to Elevate with a solid grants program, at a time when they were planning ahead for their Director of Institutional Advancement to step away from work for a period of leave and a temporary need for capacity to their internal grant writer planned to be away for personal leave. With a strong grants program and a clear calendar of opportunities in place, they sought Elevate’s support to write and submit their grants.

We paired Calvary with one of our expert grant writers who quickly acquainted themselves with the organization and its programming. Calvary assigned up to four deliverables per month to their Elevate grant writer, including proposals and grant reports.

The Elevate writer met with our point of contact at Calvary briefly on a biweekly or as-needed basis to confirm details and deadlines, receive assignments, and discuss what information was needed to prepare the grants. Elevate handled each step of the drafting process—from planning, drafting, editing, attachment gathering, through to submission. Meanwhile, the team at Calvary was free to focus on other development responsibilities while knowing that their grants submissions could rest in Elevate’s capable hands.

When asked about her experience working with Elevate on an Ongoing Writing Retainer, Heather Laing, Chief Development Officer and our main Point of Contact at Calvary, shared:

“When we had a temporary vacancy on our team, Elevate’s Ongoing Writer Retainer service met our grant writing capacity needs. Elevate was invested in our success in a genuine way, and it was a gift to have a fresh perspective on our grant language.”

Interested in what an Ongoing Writing Retainer or one of Elevate’s other services can do for you? Get in touch so that we can answer your questions, and you can spend more time where your energy is needed most, whether that’s building relationships with your funding partners, implementing your programs, or enjoying more coffee dates with your BFF.

About the Author: